Data protection notice
This page contains two notices.
The first one covers the navigation of our website.
The second one covers the registration to our mailing list via our online registration form.
Website
This data protection notice applies to websites of the 2024 European Parliament Elections that are available under the “elections.europa.eu” domain. It covers the navigation of our websites, but does not cover e-services, like contact or registration forms, we may offer you.
For each e-service made available on those websites, a specific data protection notice informing you about the purpose of processing your personal data, the legal basis, the categories of personal data collected, and foremost about your rights and whom to contact in case you wish to exercise your rights, will be accessible in the concerned web pages.
We process your personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (the ‘Regulation’).
We provide you with the information that follows based on Article 15 of Regulation (EU) 2018/1725.
Who processes your personal data (who is the data controller)?
The European Parliament acts as the data controller and the department responsible for the processing is the Directorate for Campaigns of the Directorate-General for Communication of the European Parliament, represented by its director.
You can contact the controller by email at webmaster@europarl.europa.eu or by post, in a sealed envelope, at European Parliament, Directorate-General for Communication, Directorate for Campaigns, to the attention of the Director, 60 rue Wiertz / Wiertzstraat 60, 1047 - Bruxelles/Brussels, Belgium.
What is the purpose of the processing of your personal data?
We process your personal data in order to analyse, monitor and diagnosis our technical infrastructures and applications. Your data is collected, processed and stored in server logs that help us to achieve operational security, to investigate on incidents, to monitor our network and to provide user assistance.
What is the legal basis for the processing?
The lawfulness of our processing is based on Article 5 (1)(a) of Regulation (EU) 2018/1725 interpreted in the light of Recital 22, since it is necessary for the performance of tasks carried out in the public interest by the European Parliament.
What personal data do we process?
We collect and process the following data:
- your IP address
- date and timeslot of your connection
- part of the European Parliament’s websites you visited
- your operating system
- the volume of data loaded
- the protocol used (http; https; rtmp, etc.)
For how long do we store your personal data?
Your personal data is recorded in log files that are created daily in real time and are stored for a period of 6 months.
Log files logs are essential as they help us to assume our operational security, to investigate on incidents, to monitor our network and telecommunication performance and to provide user assistance.
Who are the recipients of your personal data?
We share your personal data exclusively with our colleagues of the European Parliament’s Directorate-General for Innovation and Technological Support who are in charge of the Cloud infrastructure. They may access your personal data in order to provide appropriate technical support.
Our only processor is our Cloud service providers, which is bounded by specific contractual clauses and by the obligations deriving from the Regulation (EU) 2018/1725.
We do not share your personal data with any non-EU country or international organisation.
Do we use cookies?
We use cookies on our websites.
Our cookies policy and the list of cookies we place are available on line on our Cookies policy and Cookies inventory pages.
Do we use local storage?
We use the local storage capability of your browser as part of our multimedia platform (named "Multimedia Centre") that hosts the videos embedded in this website.
Below, you may find the data placed on your browser.
[ featured.content.list.filter ]
Purpose: Used to record the type of media selected by the user in the “Most relevant media” section of the homepage in the Multimedia Centre platform.
[ kaltura-player-js_audioLanguage ]
Purpose: Used to record the language of the audio track of videos watched via the player of the Multimedia Centre (Kaltura player).
[ kaltura-player-js_textLanguage ]
Purpose: Used to record the language of the subtitles of videos watched via the player of the Multimedia Centre (Kaltura player).
Do we use tracking technologies?
We do not use any tracking technologies, like beacon, browser fingerprinting, or tracking pixel.
Do we allow third party content?
Our websites may provide links to external websites that are not covered by this data protection notice. When this is the case, we inform you about it and provide you with their specific terms and conditions, including their own data protection notice and cookie policy, over which we have no control.
What rights do you have and how can you exercise them?
You have the rights:
- to access to your personal data
- to rectify your personal data if it is inaccurate or incomplete
- to erase your personal data
- where applicable, to restrict the processing of your personal data
- where applicable, to data portability
- where applicable, to object to the processing of your personal data lawfully carried out pursuant to Article 5(1)(a)
If you would like to exercise your rights or have questions concerning the processing of your personal data, you may address them to the controller by email at webmaster@europarl.europa.eu or by post, in a sealed envelope, at European Parliament, Directorate-General for Communication, Directorate for Campaigns, to the attention of the Director, 60 rue Wiertz / Wiertzstraat 60, 1047 Bruxelles/Brussels, Belgium.
You also have the right to lodge a complaint:
- If you have any remarks or complaints regarding the way we process your personal data, you can contact the European Parliament’s data protection officer at data-protection@europarl.europa.eu.
- You have, in any case, the right to lodge a complaint with our supervisory authority, the European Data Protection Supervisor, by writing to edps@edps.europa.eu.
Online registration form
This data protection notice applies to the registration form that is available on our website at the following address: https://elections.europa.eu/en/use-your-vote.
We process your personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (the ‘Regulation’).
We provide you with the information that follows based on Article 15 of Regulation (EU) 2018/1725.
Who processes your personal data (who is the data controller)?
The European Parliament acts as the data controller and the department responsible for the processing is the Directorate for Campaigns of the Directorate-General for Communication of the European Parliament, represented by its director.
You can contact the controller by email at webmaster@europarl.europa.eu or by post, in a sealed envelope, at European Parliament, Directorate-General for Communication, Directorate for Campaigns, to the attention of the Director, 60 rue Wiertz / Wiertzstraat 60, 1047 - Bruxelles/Brussels, Belgium.
What is the purpose of the processing of your personal data?
We process your personal data in order to register you in our contacts database and send you information, such as newsletters or event invitations, about the forthcoming European elections in June 2024 and the process of setting up the new legislative period of the European Parliament.
What is the legal basis for the processing?
The lawfulness of our processing is based on Article 5 (1)(d) of Regulation (EU) 2018/1725, i.e., your consent.
What personal data do we process?
The personal data we collect and process is:
- your email address
- your country of residence
- the language of the web page where you initiated your registration
How do we process your data and who are our processors?
As part of the registration process, we send you an e-mail containing a validation link and a verification code to verify that you are a human being and not a robot. This verification code is deleted immediately afterwards, so that it can no longer be used to identify you.
When sending out e-mails, we process anonymous data in order to record the opening rate, as well as other information such as click rate and bounce rate for statistical and reporting purposes.
We currently work with one processor and two providers.
Our processor is Amazon AWS and may access encrypted personal data only, on a need-to-know basis. It is bound by specific contractual clauses governing the processing of personal data they carry out on behalf of the European Parliament.
Our providers are Odoo SA and Listmonk. They only access and process personal data when strictly necessary to achieve the purpose for which the personal data was collected: to send out newsletters. They never share personal information with third parties.
For how long do we store your personal data?
Your data will be stored till the end of December 2024, once the entire process of the European elections is over, including the hearings of the European commissioners that usually take place in October/November. After this date, your data will be deleted.
Should you decide to cancel your subscription, your data will be deleted within 24 hours.
In the meantime, we implemented the following measures in order to strengthen your control over your data:
- In each e-mail communication, you will find a disclaimer explaining how you can remove your data from the system and/or unsubscribe from our email communications;
- In the context of registration, if your registration is not properly validated within 15 days, all the data collected from you will be deleted.
Who are the recipients of your personal data?
The recipients of your data are the IT teams of the European Parliament’s Directorate-General for Innovation and Technological Support that may access your personal data in order to provide appropriate technical support as far as the infrastructure of the system is concerned as they provide the cloud infrastructure where the system is hosted.
Access to your personal data is provided to authorised staff members of the European Parliament and of its contractors responsible for carrying out this processing operation according to the ‘need-to-know’ principle. These employees abide by statutory, and when required, additional confidentiality agreements.
We will not share your personal data with a non-EU country or organisation.
What rights do you have and how can you exercise them?
You have the rights:
- to access to your personal data
- to rectify your personal data if it is inaccurate or incomplete
- to erase your personal data
- where applicable, to restrict the processing of your personal data
- where applicable, to data portability
- where applicable, to object to the processing of your personal data lawfully carried out pursuant to Article 5(1)(a)
- to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal (via the feature “Unsubscribe” that is available in each of our emails, or by contacting the data controller, as described here below)
If you would like to exercise your rights or have questions concerning the processing of your personal data, you may address them to the controller by email at webmaster@europarl.europa.eu or by post, in a sealed envelope, at European Parliament, Directorate-General for Communication, Directorate for Campaigns, to the attention of the Director, 60 rue Wiertz / Wiertzstraat 60, 1047 Bruxelles/Brussels, Belgium.
You also have the right to lodge a complaint:
- If you have any remarks or complaints regarding the way we process your personal data, you can contact the European Parliament’s data protection officer at data-protection@europarl.europa.eu.
- You have, in any case, the right to lodge a complaint with our supervisory authority, the European Data Protection Supervisor, by writing to edps@edps.europa.eu.