Data protection notice
This data protection notice applies to websites of the 2024 European Parliament Elections that are available under the “elections.europa.eu” domain. It covers the navigation of our websites, but does NOT cover e-services, like contact or registration forms, we may offer you.
For each e-service made available on those websites, a specific data protection notice informing you about the purpose of processing your personal data, the legal basis, the categories of personal data collected, and foremost about your rights and whom to contact in case you wish to exercise your rights, will be accessible in the concerned web pages.
We process your personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (the ‘Regulation’).
Who processes your personal data (who is the data controller)?
The European Parliament is acting as the controller and the department responsible for the processing is the Webmaster Unit of the Directorate-General for Communication, represented by its Head of Unit. You can contact the controller by email at firstname.lastname@example.org or by post, in a sealed envelope, at European Parliament, Webmaster Unit - Attn: The Head of Unit, 60 rue Wiertz / Wiertzstraat 60, 1047 - Bruxelles/Brussels, Belgium.
What is the purpose of the processing of your personal data?
We process your personal data in order to analyse, monitor and diagnosis our technical infrastructures and applications. Your data is collected, processed and stored in server logs that help us to achieve operational security, to investigate on incidents, to monitor our network and to provide user assistance.
What is the legal basis for the processing?
The lawfulness of our processing is based on Article 5 (1)(a) of Regulation (EU) 2018/1725 interpreted in the light of Recital 22, since it is necessary for the performance of tasks carried out in the public interest by the European Parliament.
What is your personal data processed?
We collect and process the following data:
- your IP address
- date and timeslot of your connection
- part of the European Parliament’s websites you visited
- your operating system
- the volume of data loaded
- the protocol used (http; https; rtmp, etc.)
More information about the personal data we process may be found in the records n° 177 and 179 that concern our ICT infrastructure and that are available in the Data Protection Register of the European Parliament:
- n° 177: DG ITEC ICT infrastructure provision and supervision operations related to European Parliament’s ICT equipment, networks and systems (running on DG ITEC ICT infrastructure)
- n° 179: DG ITEC backup operations on European Parliament’s ICT equipment, networks and systems (running on DG ITEC ICT infrastructure)
Access the Data Protection Register
For how long will your personal data be stored?
Your personal data is recorded in log files that are created daily in real time and are stored, from the moment of their creation, for 30 calendar days on the location where they have been generated (so called “current archive”) and immediately stored up to 6 months on an archive folder (“intermediary archive”).
Your personal data is also stored in backups that take place every day as well. Backup data is kept up to 1 year from the creation of the backup and deleted afterwards. All personal data, both in the current or intermediary archive, as well as in backups, is ultimately stored for maximum one year from the time of collection.
Who are the recipients of your personal data?
Other than limited DG ITEC IT staff, we share your personal data exclusively with trusted recipients for the purposes specified here above.
Processors acting on behalf of the controller, such as Cloud service providers for instance, are bounded by specific contractual clauses and by the obligations deriving from the Regulation (EU) 2018/1725.
We do not share your personal data with any non-EU country or international organisation.
Do we use local storage?
We use local storage in the framework of our multimedia and streaming platforms.
As part of our democratic duties, we ensure the live streaming and the recording of all debates, such as plenary and committee meetings, but also of specific events taking place within the European Parliament. Two external companies have been selected to develop and to support our multimedia and streaming platforms:
- “Arbor Media” for the streaming itself (https://www.arbormedia.nl/)
- “Vidneo” for the Multimedia Centre website that allows the display of the recorded videos (https://www.vidneo.tc/) We have selected those two companies after a strict process during which they had to provide guarantees regarding IT security and compliance with data protection rules.
Both the multimedia and the streaming platforms use local storage for the smooth functioning of their services. You may find here below the data they place.
Multimedia Centre platform
Purpose: Used to record the type of media selected by the user in the “Most relevant media” section of the homepage in the Multimedia Centre platform.
Purpose: Used to record the language of the audio track of videos watched via the player of the Multimedia Centre (Kaltura player).
Purpose: Used to record the language of the subtitles of videos watched via the player of the Multimedia Centre (Kaltura player).
Purpose: Used to record the cache for the streaming player (THEO player) inside the Multimedia Centre platform.
Purpose: Used to maintain the session secure when using the player of the streaming platform (THEO player).
Purpose: Used to store licence information of the player implemented in the streaming platform (THEO player).
Purpose: Used to store styling information related to the player implemented in the streaming platform (THEO player).
Purpose: Used to store the id of the meeting and the timestamp to continue to watch later
Purpose: Used to store the language of the User Interface
Do we use tracking technologies?
We do not use any tracking technologies, like beacon, browser fingerprinting, or tracking pixel.
Do we allow third party content?
What rights do you have and how can you exercise them?
You have the following rights:
- Right of access to your personal data
- Right to rectification of your personal data if it is inaccurate or incomplete
- Right to erasure of your personal data
- Right to restriction of the processing of your personal data, under certain conditions
- Right to object to the processing of your personal data
If you would like to exercise your rights or have questions concerning the processing of your personal data, you may address them to the data controller via the functional mailbox email@example.com or by post, in a sealed envelope, at European Parliament, Webmaster Unit - Attn: The Head of Unit, 60 rue Wiertz / Wiertzstraat 60, 1047 - Bruxelles/Brussels, Belgium. We will consider your request, take a decision and communicate it to you.
You also have the right to lodge a complaint:
- If you have any remarks or complaints regarding the way we process your personal data, you can contact the European Parliament’s data protection officer at firstname.lastname@example.org.
- You have, in any case, the right to lodge a complaint with our supervisory authority, the European Data Protection Supervisor, by writing to email@example.com.
Contact Europe Direct
For any further questions about the European elections please contact the European Union
Call from inside the EU: 00 800 6 7 8 9 10 11 (free phone)
Call from outside the EU: 0032 2 299 96 96 (standard international rate)